What is the difference between the flexible and tax-free mobility budget?

How and when will my employees be reimbursed for their mobility expenses?

What must receipts contain?

What can we do if my employees do not receive an invoice for a ticket or can only provide account statements?

What is the difference between the flexible and tax-free mobility budget?

What is the difference between the flexible and the tax-free mobility budget?

The tax regulations for the mobility allowance differ depending on the form of mobility used. With Probonio, companies are free to decide which mobility budget they want to offer their employees. As the name suggests, the “tax-free mobility allowance” and thus journeys by public transport are completely tax-free for both employers and employees. Journeys by cab or plane tickets, for example, are subject to tax. More precisely:

Flexible mobility budget

With the flexible mobility budget, employees can use all types of mobility flexibly, but this budget is not tax-free. It can be used both professionally and privately for the following forms of mobility E-scooters, e-bikes, company car, private car, bicycle, cab, public transport (subway, regular bus, local train, streetcar, suburban train), long-distance bus, long-distance train and many more.

Tax-free mobility budget

The tax-free mobility budget allows employees to make flexible use of local public transport throughout Germany - completely free of tax and social security contributions. This budget can be used for both private and work trips.The following forms of mobility are supported:Subway, public bus, local train, streetcar, S-Bahn, long-distance bus and long-distance train (for commuting to work).

Company decision

With Probonio, companies are free to decide which mobility budget they want to offer their employees, depending on their needs and preferences.

How and when will my employees be reimbursed for their mobility expenses?

After we have checked and approved the mobility receipts submitted by employees in the app, we create an export file at the end of the month in which the reimbursement amounts are recorded. If automatic dispatch is activated, this file is forwarded to your tax office or payroll department, which integrates the data into its payroll accounting. The reimbursement is then always made in the following month together with the salary payment. This means that receipts submitted in July are reimbursed with the salary payment in August.

Automatic dispatch can be activated so that the tax office receives the export files automatically. To do this, go to Mobility > Wage data export > Automatic dispatch in your employer portal. Here you can now tick the box and enter up to three email addresses to which the report should be sent automatically each month. Further information: Mobility budget

What must receipts contain?

Vouchers require:

• The validity period (start and end date)
• The price (exception: Germany ticket)

What can we do if my employees do not receive an invoice for a ticket or can only provide account statements?

If your employees do not receive an invoice for a ticket, we can make a note for your company that incomplete receipts and bank statements will also be accepted. For example, depending on the issuer, the amount may not be visible on cell phone tickets. We are therefore unable to accept these. A bank statement is also not a receipt in the true sense of the word and therefore cannot be accepted. However, if you wish incomplete receipts or bank statements to be accepted, we require confirmation from you.

However, it is important to note that we cannot carry out a tax compliance check in this case. In the event of a tax audit, there is a risk that the receipts will not be accepted. However, as we are not tax consultants, we cannot make any binding statements in this regard.

Further information can be found on our website.

Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.

If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.