Corporate Fitness as a Non-Cash Benefit

Corporate fitness and vouchers are classified as so-called non-cash benefits. In the Probonio portal for employers, this is displayed and managed accordingly.

Since June 2026, corporate fitness can be used directly as a non-cash benefit via Wellpass. This allows employees—if approved by the employer—to choose each month between a voucher or a fitness membership with Wellpass.

Important: The approved amount can be used either for Wellpass or a retailer voucher. A partial split is not possible systemically.

Setting up Wellpass for companies WITHOUT an existing Wellpass account

Setting up Wellpass for companies WITH an existing Wellpass account

Overview of usage

Payroll data export

EGYM Wellpass in the Flex Budget

More information about EGYM Wellpass x Probonio

Billing

EGYM Wellpass in the Flex Budget

Payroll data export

Cancellation

Setting up Wellpass for companies WITHOUT an existing Wellpass account

Activation

If you want to offer corporate fitness as a non-cash benefit, please contact your contact person or our support. We will activate the benefit for you and notify you afterwards.

Then open the benefit Corporate Fitness in the Probonio portal and click on Learn more now:

Click on Request now to be redirected directly to Wellpass:

Now fill out the form and submit it.

Important: The phone number MUST be entered WITHOUT spaces, otherwise an error message will appear and the process cannot continue.

You can also find the link here: https://de.egym-wellpass.com/de-de/form-corporate-probonio-de-de.

After your request has been processed and you have directly signed a contract with Wellpass, your company data will be linked with Probonio and the setup will be completed—this may take some time.

Once these steps have been successfully completed, you will see in the Probonio portal that the setup is complete:

Assigning the Benefit

After the setup, you will receive a request from our support to assign the benefits to your employees. The configuration is done directly in the benefit Corporate Fitness.

Click on the button Manage Employees:

Select the employee here and configure the benefit:

Activate Corporate Fitness with the toggle switch and enter the start date and amount.

EGYM Wellpass is only available for the agreed amount.

After internal checks have been completed, your employee can register for Corporate Fitness in the Probonio app.

Setting up Wellpass for companies WITH an existing Wellpass account

Activation

If you are already a customer of EGYM Wellpass and want to start using it via Probonio, please contact your contact person or our support. We will activate the benefit for you and notify you afterwards.

Then open the benefit Corporate Fitness in the employer portal and click on Open Wellpass form:

You will now be redirected to Wellpass and can fill out and submit the form.

Important: The phone number MUST be entered WITHOUT spaces, otherwise an error message will appear and the process cannot continue.

You can also find the link here: https://de.egym-wellpass.com/de-de/form-corporate-probonio-de-de

After submitting the form, your company data will be processed automatically. EGYM Wellpass will contact you by email regarding the migration agreement, which may take a few days.

Linking Memberships

You can access the Wellpass portal directly from the Probonio portal by clicking the button To the portal:

Now export the employee overview as a CSV file via Export overview as CSV:

Save the file:

Please return to the Probonio employer portal, select the tab Corporate Fitness, and upload the file under Import CSV:

Upload the CSV file in the employer portal:

Your employees will now be automatically found. If an employee cannot be found under the combination of first name + last name (see orange field), you have the option to manually enter the email address in this field.

Then click on Check results (here you also have the option to activate other benefits for your employees), then Link now and Close:

If you have completed everything, you can now start the synchronization:

IMPORTANT: This process cannot be undone!

After successful synchronization, the benefit Corporate Fitness will be automatically assigned to the linked employees. Your employees will then see the benefit in the app with the status Being set up.

Overview of usage

In the Probonio portal, under Non-cash benefits > Orders > Corporate Fitness, you can see which employees have used or are currently using Wellpass in which month. This is also possible through your Wellpass portal.

Payroll data export

EGYM Wellpass is also integrated into the payroll data export. When corporate fitness is activated, a wage type for corporate fitness must be stored in the payroll data export.

Please check with your accounting department or tax advisor which wage type is used for billing.

EGYM Wellpass in the Flex Budget

If you use the Flex Budget, the configuration basically works the same.

In the Flex Budget, the subsidy model agreed with Wellpass is automatically stored. Any remaining amount can then be used for other benefits (excluding vouchers), so that the legally prescribed non-cash benefit limit is not exceeded.

Example: Flex Budget of €45

The employee can register with Wellpass under the subsidy model for €30 and still has €15 available to use for other benefits.

Billing

Since the contract negotiation is done directly with Wellpass, you will receive the invoices for membership fees directly from Wellpass (at the beginning of the month).

The service fees, however, are billed through Probonio (also at the beginning of the month).

Cancellation

If you want to cancel Wellpass, you must submit the cancellation directly to Wellpass. Cancellation via Probonio is not possible and not valid.

Simply deactivating the benefit does not count as cancellation. Fees will still be charged by Wellpass (e.g., for 3 employees, even if they are not activated).

At the end of each month (around the 25th/26th), you will receive a notification from Wellpass asking you to review your employees.

Important: If an employee cancels their Wellpass membership, this is not automatically updated in our Probonio portal. Therefore, please regularly check whether employees are still with the company and should continue to use the benefit.

More information about EGYM Wellpass x Probonio

• Through Probonio, the amount agreed with Wellpass is stored as a monthly budget for all employees and also counts as a non-cash benefit.
• With Probonio, your employees can flexibly (if stored by you) choose between a Wellpass membership or vouchers, provided deadlines are met. The processing is done entirely through Probonio.
• By selecting corporate fitness through the Probonio app, your employees make a binding decision for this benefit in the following month. For tax and organizational reasons, a subsequent change or withdrawal of the selection is excluded.
• If an employee has already chosen a voucher or activated the non-cash benefit card in the current month, Wellpass cannot be assigned for this month and the existing membership will be deactivated. From the next month, the employee must register again with Wellpass. The contract itself is NOT canceled.
• You can reach Wellpass support at any time via the email address support@egym-wellpass.com.

Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.

If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.