Functions of the employer portal

Link to the employer portal

Access and registration

Create a company account

Registering as an administrator user

Troubleshooting: No registration email received

Customizing the company settings

Branding of the employer portal and employee app

Benefits templates

Adding benefits templates

Functions of the employer portal

The Employer Portal offers you a wide range of functions to facilitate the administration of your employee benefits and HR processes. Below you will find an overview of the available functions:

1. Manage employees: You can create, activate, deactivate and delete employee profiles at any time. This flexibility allows you to adapt the portal to the current requirements of your company.
2. Configure benefits: You have the option to customize benefits and perks. You can add new benefits, change existing ones or delete them to ensure that they meet the needs of your company and your employees.
3. Set up payroll data exports: The portal allows you to export payroll data in a straightforward way, making payroll processing and administration much easier. The exports can be adapted to the requirements of your accounting department or external service providers.
4. Customize company settings: You have control over the configuration of your portal. This includes customizing settings to ensure they meet individual requirements and company policies.
5. Request support: If you need support or have any questions, our support team or your personal contact person will be happy to help you. You can easily submit queries via the portal and draw on our expert knowledge.

These functions are designed to make using the employer portal as efficient and customizable as possible. In the following sections, we will cover each of these features in detail to ensure you get the most out of our portal.

Link to the employer portal

You can access the employer portal using the following link: manager.probonio.de

Access and registration

Create a company account

You can easily register your company yourself via our website. To do this, click on the Test free of charge button.

In the next step, enter your e-mail address and your company details and click on Register for free.

You have now created a company account. The next step is to complete your registration so that you can set up your employer portal and make optimum use of it.

Registering as an administrator user

To do this, first open the registration e-mail you received from us (sender e-mail address: no-reply@probonio.de) and click on the Go to employer portal button.

Now confirm the data protection regulations. Now select the method you would like to use to complete your registration (registration with email/password, via Microsoft, Google, Apple).

Please note that you must always log in using the method you have selected here for future logins so that our system recognizes you.

Now complete your registration using the method you have chosen. When registering with e-mail and password, for example, you will be taken to the following page: Enter your details and assign a password. Complete the step by clicking on the Create button.

As soon as this step is complete, the employer portal opens and you are taken directly to your dashboard page. Here you are displayed as the first registered person and automatically have admin rights.

Troubleshooting: No registration email received

If you have not received an e-mail, first check your e-mail address for possible typing errors, your company-specific firewall and then check your spam folder. If you cannot find a registration e-mail there either, please contact us directly!

Configuration of the employer portal

Customizing the company settings

In your employer portal, you have the option of configuring your company's settings independently according to your requirements. This includes

1. Logo customization: you can upload your company logo in the settings to ensure that it is visible in both your employer portal and the employee app once uploaded.
2. Company address: You can easily update your company address and make sure it is always up to date. Note: The company address is also your billing address. You should therefore enter your data accordingly.
3. Payment method: Configure your preferred payment method to ensure the smooth processing of payments and transactions.
4. Personio integration: Seamlessly link Probonio with Personio to avoid manual entry of employee data.
5. Set templates: The benefits configured here will be activated for the selected employee as soon as the template is applied.

Now go to your settings: https://manager.probonio.de/settings

You can also access the settings in your employer portal by clicking on the cogwheel icon in the top right-hand corner:

Branding of the employer portal and employee app

With Probonio, you have the option of personalizing your employer portal and the employee app with your individual company logo. To do this, open your company settings by clicking on the gear icon in the top right-hand corner. Then go to the Corporate Design tab. Now upload your company logo as an image file. Confirm the changes by clicking on the Save button, which appears automatically as soon as you have selected an image.

This way, you can present your company logo in your employer portal and employee app in no time at all.

You can replace or change the logo yourself at any time. All image formats can be used. We recommend the use of svg files, as these can be scaled to any size and thus prevent blurring at the edges of your logo.

Benefits templates

Adding benefits templates

In the settings of your portal, you have the option of creating benefit templates. You can either activate these directly for all new employees by default or apply them yourself when creating new employees. Subsequent changes have no effect on employees who have already been configured.

To do this, first open your settings and then go to the Templates tab.

Now enter the name of your benefit template, e.g. Template for new employees.

Now click on the Add benefit drop-down button and select the desired benefit.

All the benefits that have been approved for you are displayed here. If a desired benefit has not been approved for you, please get in touch with Support or your personal contact.

If desired, activate the slider for Automatically apply this template to new employees. If you activate this, the template will be used for all new employees, including those who are added automatically via an interface.

Translation Note: This article has been translated using automatic translation software to provide the reader with a basic understanding of the content. Despite reasonable efforts to provide an accurate translation, we cannot guarantee its accuracy.

If there are any questions regarding the accuracy of the information in the translated article, please refer to the German version of the article, which is the official version.